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An effective management of workspaces is essential to maximise productivity and minimise costs. The occupancy rate, a key performance indicator, measures the utilisation of available spaces. With Surfy, it is possible not only to calculate this rate but also to optimise the organisation of work and the use of work environments in an intelligent and detailed manner.
Surfy offers a comprehensive solution for analysing and optimising the occupancy of workspaces through detailed operational plans. These plans provide a clear overview, facilitating the identification of under-utilised areas, such as individual offices, or overcrowded spaces, like open-plan areas or shared offices.
The interface is intuitive and allows for precise exploration of each workplace. Having Surfy means visualising the dimensions, layout, and function of each personal workspace, whether it is fixed or dedicated. This analysis can apply to various types of spaces, such as co-working areas, third places, or modern work environments.
Having Surfy means visualising the dimensions, layout, and function of each space. Access to fine-grained data spans from the building level down to an individual collaborator.
Through the analysis of usage data for new spaces, Surfy helps identify occupancy trends. For example, some start-ups opt for concentration spaces in addition to collaborative areas, while others prioritise flexibility with shared offices. This information allows for the readjustment of shared workspaces to better meet the actual needs of collaborators.
Knowing the occupancy trends enables the forecasting of needs and the adjustment of workspaces to their utilisation. Surfy relays this information as it is interoperable with service software, HRIS, and IoTs.
Surfy's management tool allows for the easy rearrangement of workspaces based on the data obtained. Under-utilised areas can be transformed into collaborative workspaces or nomadic offices, thereby enhancing flexibility and ergonomics. Maximising efficiency becomes possible thanks to detailed reporting on the occupancy and density rates in each workspace.
Rearrangement options include modifying the layout of furniture to create pleasant and comfortable spaces, promoting quality of life at work. For example, a work setting with a relaxation corner could foster creativity and productive breaks, while a well-arranged open-plan area could encourage collaborative work.
Surfy provides precise management of collaborators, allowing for the optimisation of dedicated workspaces or fixed offices. This functionality is essential for adapting work modes, such as flex office or remote work, to the needs of the occupants. The use of the software enables better distribution of teams and management of occupancy conflicts.
This overview of space usage by occupants allows for the efficient organisation of teams and the reorganisation of resource planning.
During a training session for a company collaborator, it is easy to identify their need for additional equipment. Furthermore, if certain spaces are under-utilised, this might be the right time to propose an in-depth analysis supported by Surfy.
The management of furniture in the new ways of working is facilitated by Surfy. It ensures that each space, whether an individual office or a co-working area, is perfectly equipped. This not only extends the lifespan of the furniture but also ensures that each space is adequately equipped to meet the needs of the collaborators.
Common areas, such as meeting rooms, relaxation zones, and co-working spaces, play an important role in the dynamics of the company. Surfy allows for the tracking of the usage of these spaces and identifies optimisation opportunities. For example, a meeting room that is rarely used can be transformed into a dynamic co-working space, thus improving productivity and collaboration among teams.
Well-managed common areas promote a positive company culture and encourage interactions among collaborators. Adapting spaces to real needs creates a more pleasant and efficient work environment.
To visualise your rearrangement project, scenarios are accessible in just a few clicks by copying and pasting information according to the needs of the company. Surfy is a valuable assistant to support during a transition.
Calculating and optimising the occupancy rate is not always easy. However, by integrating plans and data into this digital repository, it becomes an automatic calculation!
The team draws the plans in Surfy as provided by the company in AutoCAD, PDF format, etc.
Surfy collects all usage data, whether for concentration spaces or co-working areas. It allows for the optimisation of occupancy and better organisation of professional life in a dynamic work environment.
All information related to room bookings, office usage, and collaborators' movement patterns is available. A dashboard provides a clear and detailed overview, allowing for intuitive visualisation of this information.
These data can be examined exhaustively with on-demand analysis layers (types of spaces, floor types, cleaning frequency, organisational attachment, distribution key, etc.).
The occupancy rate is calculated by dividing the number of occupied spaces by the total number of available spaces. Surfy automates this calculation for the relevant analysis area.
Surfy's reporting tools also allow for the easy sharing of this information with stakeholders.
Surfy enables the development of optimisation strategies, promoting flexible spaces that meet the needs of collaborators, thus enhancing the work environment and the digital transformation of companies.
By reorganising offices to better respond to collaborators' needs or by adapting meeting spaces based on observed occupancy rates, it is possible to increase overall efficiency. This directly results in the reallocation of spaces and the adjustment of collaborators' working hours.
The SaaS allows for the simulation of different layout scenarios to find the optimal configuration for your layout or rearrangement.
Surfy is much more than just a workspace management tool. It provides the necessary data to make informed decisions and optimise the use of office spaces. With operational data at hand, it is finally possible to transform workspace management and enhance organisational productivity. Maximise the efficiency of your workspaces and improve collaborator satisfaction through intelligent and optimised management. Surfy is the key to effective and innovative space management.
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