Know and manage the allocation keys of your spaces

I. Allocation of spaces by cost centre

1. Identification of cost centres

Defining cost centres is essential for precise financial allocation. Surfy allows categorisation of spaces according to the needs of each department or project. For instance, a research department may require specific spaces distinct from operations. This approach enhances financial transparency and ensures that each department is accountable for its costs. This management software simplifies the process by providing an overview of categories and facilitating their management.

2. Analysis of expenditure by cost centre

Once the cost centres are identified, Surfy also facilitates the allocation of associated expenditures. It can generate detailed reports to visualise how costs are distributed and to identify anomalies or optimisation opportunities.

3. Optimisation of financial management

The tool allows dynamic adjustment of resource allocation based on evolving needs. It is possible to simulate the impact of spatial changes and adjust allocations accordingly, ensuring efficient use of available resources. Anticipating future needs and planning accordingly helps maintain a healthy and agile financial management for the organisation.

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II. Allocation of spaces by workstation usage

1. Defining workstation usage rules

Surfy helps define usage rules for workstations by assigning occupancy criteria based on frequency of use, type of workstation, and employee needs. Workstations can be reserved for full-time workers, remote workers, or consultants. This flexibility ensures optimal use of spaces, avoiding waste and maximising efficiency.

2. Analysis of workstation occupancy

Analysing workstation occupancy helps understand space utilisation. With Surfy, tracking and analysing occupancy data allows identification of trends, such as peak or low usage periods. Some desks might be unoccupied on Fridays, or certain meeting rooms underutilised. To maximise space efficiency, reduce costs, and improve employee work experience, simply adjust the spatial configuration based on these indicators.

3. Cost allocation by usage

Finally, Surfy enables the allocation of costs based on actual workstation usage, ensuring equitable budget allocation. Costs are distributed proportionally to effective space utilisation. A department using more space during certain periods pays more, ensuring each department contributes based on actual space usage, aligning costs with operational needs.

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III. Allocation of Spaces by Organisation

1. Analysis of Organisational Structure

The software helps identify specific needs of each department and adjust space allocation accordingly. This approach facilitates strategic space management, aligning available resources with the objectives and activities of each unit, thereby optimising overall operational efficiency.

2. Allocation of spaces by department

For cost allocation by specific department, Surfy ensures optimal use of real estate resources. By aligning space allocation with the operational needs of each organisational unit, it guarantees that costs are attributed equitably and accurately, promoting efficient real estate management tailored to each department's requirements.

3. Optimisation of space utilisation

Optimising space utilisation according to organisational structure with Surfy allows companies to maximise operational efficiency and reduce unnecessary costs. Dynamically adjusting space allocation based on organisational changes and fluctuating needs ensures agile and efficient management of real estate resources.

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Conclusion

Evaluating and reallocating spaces with Surfy goes far beyond mere real estate management. Surfy allows allocation of spaces by cost centre, workstation usage, and organisation, while optimising your gross usable areas (GUA) and net usable areas (NUA). By providing functionalities for cost allocation, occupancy analysis, and space allocation adjustments, Surfy is a strategic partner for maximising operational efficiency and enhancing long-term profitability.

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