Know and manage the allocation keys of your spaces

I. Allocation of spaces by cost centre

1. Identification of cost centres

Defining cost centers is essential for precise financial allocation. Surfy allows categorisation of spaces according to the needs of each department or project. For example, a research department may require specific spaces distinct from operations. This approach enhances financial transparency and ensures that each department is responsible for its costs. This management software simplifies the process by providing an overview of the categories and facilitating their management. By creating collaborative workspaces, Surfy promotes space optimisation while meeting financial objectives.

2. Analysis of expenditure by cost centre

Once cost centers are identified, Surfy also facilitates the allocation of associated expenses. It can generate detailed reports to visualise how costs are distributed and identify anomalies or optimisation opportunities. Companies can thus adjust their work environments based on actual usage, a key lever for efficient management.

3. Optimisation of financial management

The tool dynamically adjusts resource allocation according to evolving needs. It is possible to simulate the impact of spatial changes and adjust allocations accordingly, ensuring efficient use of available resources. Forecasting future needs and planning accordingly ensures sound and agile financial management for the organisation. Thanks to this agile approach, Surfy allows adaptation to new work modes, whether for flex-office teams or those adopting hybrid work methods.

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II. Allocation of spaces by workstation usage

1. Defining workstation usage rules

Surfy helps define workstation usage rules by assigning occupancy criteria based on frequency of use, workstation type, and employee needs. Workstations can be reserved for full-time workers, new collaboration modes such as remote work, or consultants. This flexibility ensures optimal use of collaborative spaces, avoiding waste and maximising efficiency.

2. Analysis of workstation occupancy

Analysing workstation occupancy helps understand space usage. With Surfy, tracking and analysing occupancy data allows identification of trends, such as periods of high or low usage. Some offices may be unoccupied, particularly on Fridays, or certain meeting rooms may be underutilised. To maximise efficiency in collaborative and coworking spaces, reduce costs, and improve the employee experience, simply adjust the spatial configuration based on these indicators.

3. Cost allocation by usage

Finally, Surfy provides the means to allocate costs based on actual workstation usage, ensuring fair budget allocation. Costs are distributed proportionally to the effective use of spaces, including collaborative work environments. A department using more space during certain periods pays more, ensuring that each unit contributes according to its work mode, aligning costs with operational needs.

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III. Allocation of Spaces by Organisation

1. Analysis of Organisational Structure

The software helps identify specific needs for each department and adjust the allocation of collaborative workspaces accordingly. This approach facilitates strategic space management by aligning available resources with the goals and activities of each unit, optimising overall operational efficiency. Additionally, Surfy’s integrated management tools simplify performance monitoring.

2. Allocation of spaces by department

For cost allocation by specific department: Surfy ensures optimal use of real estate resources. By aligning space allocation with the operational needs of each organisational unit, it ensures that costs are assigned fairly and accurately, promoting effective real estate management adapted to each department’s requirements. This also encourages teams to work together in modern and functional collaborative spaces.

3. Optimisation of space utilisation

Optimising space usage according to the organisational structure with Surfy allows companies to maximise operational efficiency and reduce unnecessary costs. Dynamically adjusting space allocation based on organisational changes and fluctuating needs ensures agile and efficient management of real estate resources. With the rise of new workspaces and collaboration tools, Surfy integrates the latest flexible work modes into space management.

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Conclusion

Evaluating and reallocating spaces with Surfy goes beyond simple real estate management. Surfy allows allocation of spaces by cost center, workstation usage, and organisation while optimising your gross usable areas (GUA) and net usable areas (NUA). By providing features to allocate costs, analyse occupancy, and adjust space allocations, Surfy is a strategic partner for maximising operational efficiency and strengthening long-term profitability. Additionally, the new collaborative modes and tools integrated into the software facilitate intelligent space management, adapted to modern challenges in work organisation.

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