Software for Facility Management

What is Facility Management software?  

Facility Management software is a digital solution that helps businesses manage and optimise the use of their facilities, from buildings, equipment, and spaces to associated services. Surfy streamlines the planning and management of daily operations while improving productivity and reducing costs.

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Key functions of Facility Management software  

With solutions like Surfy, you can optimise space utilisation to maximise productivity and swiftly adapt layouts according to the evolving organisational needs of the company.  

Surfy enables the tracking and management of equipment for improved performance while facilitating the coordination of FM services such as cleanliness, security, reception, mail, catering, and occupant services.  

It is also a way to coordinate FM services:  

- Cleanliness  

- Security  

- Reception  

- Mail  

- Catering  

- Occupant services  

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Finally, Surfy meets the needs of support functions:  

- Finance: This software also covers some financial management by handling assets, including billing and accounting management functionalities: financial allocation keys, budget planning, and trackingprocurement: needs assessment, drafting specifications, studies and comparative analysis.

- Procurement: Assessment of needs, preparation of specifications, studies, and comparative analyses.  

- HR: QWL (Quality of Work Life) indicators, occupancy ratios and rates, internal communication and employee representative bodies.

- IT/DSI: Cybersecurity, interoperability with other IT solutions and IoTs.  

Useful for all company stakeholders, Surfy enhances the Workplace Environment with reliable plans and data throughout the building's lifecycle. It is designed to manage all processes related to Facility Management, offering a collaborative solution suited to managing various business sectors.

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Why is Facility Management software important?  

Facility Management software offers numerous advantages for companies, ranging from improved operational efficiency to cost reduction and enhancing employee wellbeing. Here's how these tools can transform facility management:

Operational efficiency  

It optimises operations by centralising all existing building operating data and sharing it with all support functions, which can access the tool with their individual profiles. With intuitive dashboards, each employee can instantly view key information needed to manage their activities through easy-to-use and customisable ergonomics.

Each employee accesses the platform with their individual profile, which grants access to the information they need according to their tasks.

It is a user-friendly tool where every piece of information is easily accessible! For example, you know where Martine from accounting is, you can copy/paste the building to create a layout scenario and get all the indicators immediately.

Quantifying and streamlining the work of Facility Managers  

Our software revolutionises the management of Facility Managers by quantifying their work and streamlining their operations. Here’s how each service benefits from this technology:  

Mail  

 - Access all workstations and employees  

 - Locate employees (associated locker/inventory)  

 - Identify the optimal path for parcel and mail delivery  

Reception  

 - Visualise meeting rooms for scheduling  

 - Efficiently direct visitors via digital welcome booklets  

 - Analyse spaces: understand the density of space utilisation  

Maintenance  

 - Energy optimisation through interoperability and connection to IoTs  

 - Ticketing via QR Code to identify the location of incidents  

Cleaning Service  

 - Effectively establish the specifications  

 - Know in real time the occupancy of a room  

This technology makes the work of Facility Managers quantifiable under better working conditions.  

Cost reduction  

It optimises:  

- The implementation of Flex Office (optimising the cost per workstation)  

- Costs related to property tax: access to distribution keys, recharging operational costs according to different entities/services for effective ventilation. Everything is customisable, thus enabling efficient integrated management.  

- Quotes  

- Forecasting property tax  

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Why is Surfy the best Facility Management tool?  

For companies looking to optimise the management of their facilities, choosing the right business software is crucial. Here are some criteria to consider and why Surfy stands out:  

Advanced and integrated functions  

Surfy offers a SaaS solution with a simple and intuitive user interface, facilitating quick adoption by your teams and minimising training needs (the training lasts no more than a week).

The mobile solution allows facility managers to access information and manage operations from anywhere, at any time, ensuring optimal responsiveness.

It integrates easily with existing systems, providing good data visualisation with flexibility suited to the company's evolving needs. For instance, it is interoperable with human resources management software (HRIS), accounting, IoTs, while offering real-time data visualisation tools, centralising all relevant information in one place.

Customer support  

Surfy offers responsive and dedicated technical support, available to answer all questions and quickly resolve issues while providing human customer support. It is entirely possible to contact them for direct assistance.

To enable better autonomy, documentation is available in the Surfy Academy section, which includes all of Surfy's functionalities. Everything is explained through instructional videos for better online guidance.

However, if you encounter difficulties, there are personalised training sessions to ensure teams get the most out of the software, thereby improving facility management efficiency.

Data consistency and sustainability  

Surfy enables monitoring of your facilities' energy consumption, identifying savings opportunities and contributing to reducing your carbon footprint through the implementation of heat maps and the carbon footprint of flooring, furniture. It provides real decision-making support and effective reporting.

By optimising resource usage and promoting sustainable practices, it helps your company achieve its sustainability goals and comply with environmental regulations, while providing real decision-making support.

Initial investment  

It offers flexible and competitive pricing solutions tailored to each company's needs and budget. The more square metres there are, the lower the price per square metre.

In optimising the management of your facilities and reducing operational costs, it helps you achieve a quick and significant return on investment.

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Conclusion  

Facility Management software is an essential tool for optimising facility management, improving operational efficiency, reducing costs, and ensuring a safe and comfortable working environment.

By choosing the right solution, companies can transform their facility management and achieve their goals efficiently, quickly, and sustainably.

Surfy offers advanced and integrated solutions to help you achieve these goals.

Contact us to find out how we can assist you in this process.